How to organize an Advisory Board or Technical Architecture Group election

How to organize an Advisory Board or Technical Architecture Group election

The share of advisory boards and technical architecture groups is elected by Advisory Committee. The election procedure will be started when the team submits a recommendation request to the Advisory Committee. -Section 3. 3. 3. Process document "Elections of Advisory Committee and Technical Architecture Group".

This document explains in detail how the team organizes AB and TAG elections. As described in the process document, TAG's opportunity deadline is February 1, and AB's opportunity is July 1st.

Summary of steps

  1. The team decides who will select or specify who (within the team).
    • In the case of AB: February 15th
    • For tag: August 31st
  2. Preliminary announcement of nomination
    • For AB: March 1st
    • In the case of tag: mi d-September (4 weeks before nomination)
  3. Nomination announcement
    • For AB: April 1st
    • For TAG: The closest Tuesday on October 10 (Towards 4 weeks from October 7 to October 13)
  4. Voting call
    • For AB: May 1st
    • In the case of TAG: Tuesday after the nomination order method is completed (for 4 weeks from November 11 to November 17)
  5. Results announcement (about 3 weeks before the start of semester)
    • In the case of AB: June 7 (for the start date of the semester July 1st)
    • In the case of TAG: Tuesday after the polling period (when the semester start date is February 1).
  6. Command goal
    • The team will nominate according to the results of the election.
  7. New members welcome
  8. Thank you to the retired members

The Public Relations Team will make an announcement, seek opinions, and publish an appropriate article.

18-02-2021: Comments on the TAG election period: W3Process Cu is a problem that the TAG recommendation and election period is an irregular time within one year. If 9 weeks of recommendation and election periods are shifted from October 7 to 13, or December 9 to 15, the US Thanksgiving is required in the middle of the election, and it is no longer necessary. Masu.

1. Call for nominations

  1. One configuration for AC supporters (examples of information on recommendations and simple eyes, see below)
    • Updated in April 2015: Includes information that can understand more contexts, such as what the candidates actually report and mention of the past official statements. A statement is sent to the CC as part of the voting recruitment, and it should be the biggest opportunity for candidates to communicate information.
    • Updated January 2021: Posters and configurations include a council explaining the contrast when recommending candidates in the election.
  2. One of the services for the recommender (example)
    • For each election, update the link of the AC form (the last section) that references the recommender form.
    • Updated April 2015: The team must collect pledges in the WBS form because the IPP form for tag introduction is not available. The assigned (AYA) must complete (up to) the nominated person's last form.
  3. Electrical message sample sent to AC

During the nomination period

  1. WBS mechanically sends a reminder to AC (eg, one week before the nomination period is completed)
  2. Track the nomination. In 2002, he received a certain number of nominations without explanation, so he asked the nomination. In fact, if you do not understand what Nominnie has submitted, please contact the person.
  3. If you receive a recommendation from both similar members, check twice.
  4. 2022-12-15 Updates (Links for Club Members-only): AB is an excellent joint joint on AB and tag elections to comply with the principle of transparency and secure enough time to stabilize the applicant's appointment application. I agreed to the practice:
    • For the update period: All recommendations (who recommend who recommends) will be opened in an open access with a slide system.
    • Toward the end of the recommendation period: All applications for the recommendation are published, and subsequent applications are prohibited.

Note: Single "nominator"

The recommender is one. If there are some people, Nominnie is obliged to choose which nominnie to accept, which is likely to be discussed with Nominnie. Other nominators have all the opportunities to support Nominnie [, for example, in conversations on the W3C-AC form].

2. Call for votes

  • OpenSTV 1. 7 is used for calculation.
  • A single configuration for AC supporters (sample and short presentation of information by calling for voting).
  • A sample of the electronic bulletin board sent to AC.

During the AB and tag elections, the applicant is a footprint for creating a pre-election campaign and AC supporter to discuss the position of the applicant for various tasks on W3C-C-ORDUM (archive). be.

Note: The team guarantees that all applicants actually have the ability to graffit and receive e-mails with W3C-C-Forum@w3. org at the election stage.

Using RFC3797

  1. Insert appropriate information to prepare to resolve the connection using RFC3797:
    1. Space} control date (usually election completion date). Note: Do not select holidays.
    2. Three matching sources.
      • Make sure the resource is very precisely defined (e. g. which S & amp; amp; AP; P 500 price index, which numbers in the game, as the values ​​are formatted, as they may be on the day).
      • If you use a source from a previous election, make sure the source still exists.
    3. Order of names
      • space} In case of a tie, only the tied voters indicate the order by e-mail.
    • Standard & amp; amp; amp; amp; index; Poor's 500 for a control day: e. g. 1249. 43
    • space} Massachusetts lottery game "number" for a control day: e. g. 8. 4. 7. 0
    • Sea level pressure in the Republic of Tatarstan. Art. In Sanhors, California, control day: e. g. 30.

    During the vote period

    1. The WBS automatically sends a reminder to the AC (e. g., one week before the end of voting).
    2. space} Collect data for RFC3797 calculations on the date announced when calling for votes.
    3. space} Verify twice that both involved members have submitted their votes.
    4. space} After the election is over, sort the candidates alphabetically by last name on the recommendation page.

    3. Announce the election results

    1. The shortest incomplete time is assigned to the winning candidate who took the smallest position according to the vote count, and the next shortest time is assigned to the winning candidate who took the next position after that. If the number of votes of candidates with short-time rights is the same, resolve the tie using RFC3797 as described above.
    2. Update the group's homepage by adding the data of the new participants and the deadline. This will make it easier for everyone to remember who will be elected in a year's time. Also update the information about the group in the database (tag, AB). This information is usually updated before the announcement so that the newly elected participants can receive their letters. Also, as a transition period, we tend to keep the database of both new and lost members until the next full-time meeting.
    3. As a personal courtesy, notify candidates (in both cases) by email 24-2 hours before the official announcement, with a statement that the results are confidential before the announcement.
    4. Assuming the results are from W3C-AC members. Specify:
      • Name of winner
      • {space} Name of contestant.
      • space} Name of short-term contestant.
      • Results of RFC3797 calculation.
      • Start date.
      • List of continuing participants.
      • Do not announce the number of votes for each candidate.
    5. Announce the election results on the W3C main page (example).
    6. Usually, the general manager is grateful for his participation with each candidate to retire.

    4. Welcome new participants

    1. The chairman sends a welcome message to the new member and tells the access and the next meeting.
    2. Sora} Add new people to database / Remove those who have retired from the group: (tag, ab). After June 2023, AB will request a new person as soon as the election results are announced. Check their preferences with tags. This gives the ACL access right and is registered in the mailing list. Note: In principle, those who leave and new participants should attend the next full meeting. After this meeting, cancel the registration from the retired participant, delete the AB from the ACL group, delete it from the Mamber AB website, and move to the "graduate" section on the public AB website.

    5. Departing Participants

    • According to the AB resolution (2019-11-20), former AB members can browse and access the W3C-AC form at the discretion of CEO.
      • MANY-TEAM adds graduates to DB graduates signed by W3C-AC-Forum.
      • Then, we will inform the CEO that this was done.
      • (On top of that, if the new graduate of the AB type wishes for this and has not concluded that it is expecting, the director will retroactively confirm that this was done and (thus) declining (so) a new graduate. You can give the opportunity.)

      Appendix

      Information in WBS Nomination Forms

      1. Space} The end date and time of the extension period (usually 4 weeks).
      2. Instruction to send a letter of recommendation to Board-nomination@w3. org. The answering machine is set for this list, so set it as needed.
      3. Space} The number of spaces applied for the election (and those who currently have the space). It also shows the name of a person who does not end the power.
      4. Each AK representative can recommend one person. Tell the candidates what they recommend.
      5. Space} Please show the maximum number and maximum number of unreserved seats:
        • In the case of a normal tag election, the minimum and maximum number of unreserved seats are the same: the three seats until the end of this year and the number of seats that have been vacant from the previous year. When the number of seats accessible is n
          • If N-If you are nominated, this will happen.
          • If there is a recommendation of N or higher, we will hold the election.
          • If it is less than N, extend the advanced period for a certain period.
        • In the case of ordinary elections, the minimum and maximum values ​​of the available seats are different. The maximum value (n) is the number of seats that are now close to the 5-6 seats that will expire this year, and the minimum value (m) is the minimum value of the PB (9) when the seats of the previous year are added. The number of seats that reaches. When the number of seats accessible is n
          • It looks like this when you put a person in front.
          • If there is a recommendation of N or higher, we will hold the election.
          • If you are less than M, the renewal period will be extended for a certain period.
      6. Space} The start date and period of the deadline (1 year or 2 years in the case of steps).
      7. Space} candidates must be recommended by AC representatives (may be a candidate). Candidates must not be a member of the member organization. Candidates must be presented with the nominy consent and must include simple information about the candidate. These statements will be provided to members and generally, whether or not the election will be held.
      8. Tell me the contact information about Nominny (keep it secret for mission): E-mail and phone number
      9. In the case of TKG: Procedure document 3. 3.
      10. Precautions regarding participation criteria (eg, AB participants must fulfill their duty as a fair representative of the W3C community. AB or tag] includes [edit]
        1. Weekly TV Conference
        2. Ful l-time conference 3-4 times a year
        3. Space} Participation in the group debate of the Newsletter List
        4. Participation in AK conferences and technical meetings (recommended but not required)

        Information in Call for Votes

        1. Space} The end date and time of the voting period (usually 4 weeks, the eastern standard time 23:59).
        2. Voting is sent to Board-vote@w3. org. The answering machine is set for this list, so set it as needed.
        3. List of recommender. Indicates the name used in the calculation of RFC3797. (Strive to be alphabetical by the surname indicating). Thanks to the recommender and the recommended AC representative.
        4. Link to a public page (example) including the description of the recommender. (Update this page and include a link to the WBS form for voting).
        5. Space} The number of spaces applied for the election (and those who currently have the space). It also shows the name of a person who does not end the power.
        6. Each AK representative can vote for the number of seats that do not exceed the constant. Please specify that effect:
          • Voting results can be viewed only in the team, but this information is archived.
          • When using RFC 3797, if you are a tie, the name of the candidate for the tie is listed.
        7. Space} The start date and period of the deadline (1 year or 2 years in the case of steps).
        8. Add appropriate data for RFC3797.
        9. The scheduled date of the next meeting meeting of this group.
        10. Link to the group's homepage.
        11. This affects those who can vote in this election.

        Coralie Mercier, W3C Last Modified: $ Date: 2024/06/14 06:34:52 And incumbent seats number). It also includes the name of the person whose term has not ended.

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